What is "Coordination?"

Congratulations on all your hard work on your wedding so far.. hopefully your fiance and friends have been helping out! Now it's time to consider a coordinator... well don't get confused between your venue coordinator that runs the staff at the venue and a wedding coordinator that deals with everything else (outside vendors, styling, flow of the day, etc.). After being asked this endless times, I think it's time to clarify exactly what is coordination! Some planners refer to this service as day-of or month-of coordination and amongst each planner, this service does have many variances. At Bisous Events, although this is our smallest wedding package, we do not take it lightly. We have just the one time to ensure your day runs smoothly so there are many details required in order to make this dream day happen!

 Photo by Rhythm Photography

Photo by Rhythm Photography

What is included in "coordination":

Of course, every wedding is unique with its guest count, location, design, DIY elements, season and personal touches but here is just some of what is included in coordination when it comes to us:

  • 2 face-to-face, skype and/or phone meetings to finalize all the details (we have plenty of international clients)
  • site visit/wedding rehearsal
  • 10 hours coordination on the day-of (unless requested by the client for additional hours): We usually arrive at noon and wrap up at 10pm when all the speeches, dinner and games/tosses have been done and it's just time to dance!
  • floor plan: We will work with you to go over how you'd like to make the room look and where to put flowers, decor, pictures, tables, dance floor, etc.
  • customized itinerary: when does everything happen? who are the important people in terms of vendors, friends and family? is there enough time for all the elements and does it have a natural flow? Awkward pauses and moving crowds of people are kept to a minimum to keep your wedding flowing along!
  • set-up details: what goes where? is there anything missing?
  • cutting out those traditions that you aren't fond of and allowing you to have more time to enjoy with your guests!
  • connecting vendors: Your A/V company will want to make sure the band/DJ has everything they need, the videographer will want to connect with the photographer if they've never worked together, the venue will want to know when the furniture are arriving so leave it to is to finalize those critical items and making sure everyone is on the same page.
  • set-up: we make sure your vendors are set up, deliveries are made on time, everything looks beautiful and guests are where they need to be
  • clean-up: especially when it comes to the money box, we'll make sure your personal items are packed/locked away before we leave for the evening. All pick-up from other vendors will be smooth. (Again, some couples choose to hire us all the way until lights are turned back on.)
  • less stress, more fun: any way we can expedite or alleviate stress, we try! The final itinerary and floor plan are usually sent out to all vendors and the VIPs (family and friends) a week in advance so they can ask any final questions, make minor adjustments and know the flow of the day.
  • wedding kit: we bring out handy dandy kit with a plethora of goodies including bandaids, hair spray, tape, lights, mints, etc.
  • problem solving all the issues that may arise! Nothing can beat peace of mind.

What details we'll need to in order to prepare everything:

  • final guest count with meal choices and dietary restrictions
  • final floor plan: how many chairs, tables, linens and cutlery will need to be finalized based on this
  • VIPs'/wedding party info (family and friends to arrange where they're sitting, order they'll be walking down, know when family photos are being taken, speeches, etc.)
  • vendor info: email, phone, name, what are they bringing, what do they need, what time are they arriving and cleaning up
  • traditions and games: are you cutting the cake? throwing the bouquet? breaking the glass? tea ceremony? shoe game?
  • details, details, details: what will you bringing/need us to bring/unpack?
  • exact getting ready locations / hair and make-up schedule
  • photo list
  • final song lists for first dance, cake cutting, etc.
  • processional and recessional order for ceremony
  • grand entrance for reception
  • day-of stationery: seating chart, table numbers, place/escort cards, favour tags, menus, etc.
  • DIY items and set-up details of how you'd like to see them displayed

I know one of the biggest regrets some of my clients have said if they wished they did planning instead of coordination but at the end of the day, weddings can absolutely be pricey but its worth considering a coordinator at the very least! I have done weddings for event planners because no matter how organized you are, you can't duplicate yourself on the day and you want to be sure you aren't having to deal with those hiccups on the day. Trust me, to this day, some of my clients don't know the bumps that happened on their day that we dealt with... which is the whole point! Whether it is a $10k or $100k budget, just make sure all that planning comes together the way you imagined it. Every couple thinks of eloping once or twice during the process so don't be so hard on yourself either!

All the best with your planning process regardless what you decide!

Workshop Series: The Living Wreath Workshop

Date: Sunday, March 18, 2018
Location: Bisous Events Studio - 1485 Dupont St (or 300 Campbell Ave on google) Unit #213 in the Junction Triangle, Toronto
Time: 1-3 PM
Price: $50 per person or $90 for 2

Spots are limited! Book your tickets now at bonjour@bisousevents.com - EMT password "bisous"

See you there!

 

Living Wreath Workshop (1).jpg

The 2018 Wedding Co. Market

There is one wedding show I have been going to every year since I started in the industry and that's The Wedding Co. Market! And for the last 2 years, I have not only gone but been apart of the group of exhibitors. At each show, I've met so many amazing vendors and couples that I have decided to partake in the show for the third time in a row and this is the 17th year for the show overall! This is the one show you won't want to miss. It is for the ideal couple... modern, fresh, laid-back and about those beautiful details for their intimate wedding.

Come join us at The Wedding Co. Market 2018 and 70 other talented wedding exhibitors at this beautiful curated Toronto wedding show! This year, we'll be joining florist, Forever Wildfield, and caterer, Provisions to bring you the ultimate booth!

DATE: Sunday February 25th, 2018
LOCATION:  Artscape Wychwood Barns, 601 Christie Street (& St. Clair)
TIME: doors open at 10am-5pm
COST: $20 online or $30 (inclusive) cash only at the door

Can't wait to see you there!

 
 Photo by Jessilynn Wong Photography

Photo by Jessilynn Wong Photography

 

Copper + Linen

Featured in the print edition of Hello May Magazine, only available in Australia!

Styling/planner: Bisous Events
Photo: Alyssa Wodabek
Florals: Ashley Elaine Kimmel
Video: One Heart Films
Suit: Indochino
Groom's accessories: Tytan Ties
Dress: Maureen Patricia
Bridal accessories: Posh Veils & The Loved One
Makeup: The Look Bridal
Hair: Puzzle Creations
Rentals: Plate Occasions
Cake: Crumb and Berry
Venue: Berkeley Events

Translucent Editorial

Featured on Ruffled Blog

Planning and Production: Bisous Events
Makeup and Production: The Look Bridal
Photography: Purple Tree Photography
Floral Design: Coyote Flowers
Venue: Airship 37
Wedding Dress and Accessories: White Toronto / Galia Lahav
Jewelry: Anice Jewelry
Engagement Rings: Bluboho
Wardrobe Styling: Katie Goodfellow
Hair: Morgan Inniss
Wedding Cake: Sweet Regards
Furniture Rentals: Detailz Couture
Tabletop Rentals: Plate Occasions
Stationery: Maison Maquette
Model: Sam Leung (B&M Models)
Tea favour: Bottled With Love

Video by One Heart Films:

Sneak Peeks of C+P's Wedding at The Great Hall

2018 has just begun but it's already quite busy over here at Bisous Events. Thank you to all the amazing couples of 2017... here is a sneak peek into Cecilia and Pat's magical winter wedding, our last couple of 2017.

Planner: Bisous Events

Florist: Bloominghill Flowers

Venue: The Great Hall

In-house venue photographer: Dom

Engagement photos in Paris... Ontario!

 Evolylla Photography

Evolylla Photography

Paris, France has a lot of meaning to both of us. My husband, Joseph, was born and raised just in a suburb outside of Paris and spent a lot of his adulthood living in Paris. After a little over a year together, this is the city where I first met his extended family, that he is so close to, on our first trip together. Right after getting back from our trip to "La Ville-Lumière" or the City of Lights, I started Bisous Events, inspired by the colours and ambiance of the romantic city and the charming surrounding countryside.

So when we got engaged, we wanted to find a locale that reminded us of France. We found out there was a town of Paris, Ontario just a short drive outside of Toronto so even before I saw any images of the town, we knew we had to take the drive out. We had our photographer, Ally from Evolyally Photography, drive out with us for a fun day of engagement photos. 

We wanted a casual vibe so Joseph wore linen pants, a button up with a vest (no jacket) and I wore a flowy, off-the-shoulder dress. Unfortunately, the weather was surprisingly chilly in comparison to the days prior. Regardless, we had such a fun time wandering the quaint main street and driving the country roads up to the town. Since we're not professional models and a little awkward, I wanted to have something pretty to carry so I didn't have to worry about what to do with my hands which is why I asked the oh-so-talented Coyote Flowers to create me a neutral palette bouquet... it was absolutely stunning! On the way there, I had to make a pit stop and ended up at the only place I could find... a retro diner. As a lover of movies, Joseph adored the diner since it reminded him of all the old American movies he watched growing up. We shared a hot dog and chocolate milkshake. Ally took the opportunity to take some of my favourite candid photos. Anytime I have been around Ally, it seems I'm always eating something so there are plenty photos of me eating tangerines, fries, hot dog or sipping on tea, coffee or milkshake. I didn't realize it until I went through all the phoots, it made me laugh but hey... I get hangry. 

We spent the rest of the chilly afternoon to enjoy the scenery of the bridge, main street and cute shops in Paris, Ontario. Many of the cafes and restaurants have beautiful backs patios that overlook the stream where we enjoyed some tea to warm us up. As the sunset, I made a quick change of clothes in what I love to wear most, my black leather jacket and boots, to explore any cute stops we could find on the way back to the city. The day fully reflected what Joseph and I love to do most, share meals and go on little adventures travelling around whether it be in Iceland or a park in Hamilton. 

Moral of the story:

  • A good photographer will capture the best moments regardless of the setting and it doesn't mean you have to do it during the golden hour (aka sunset). 
  • If you want to do an indoor or outdoor shoot, always double check if you need a permit for that park or restaurant.
  • Don't forget to get some prints! Digital images are great but nothing is better than a physical copy to cherish.
  • Lastly, do what feels natural and fun to both of you for the most authentic photoshoot. The best images are usually ones that feels true to you both. Think of incorporating your home, favourite outfit or pet.

Photos: Ally Ho / Evolally Photography
Hair: Justin / Puzzle Creations
Make-up: Erin Winn / The Look Bridal
Florals: Coyote Flowers
Menswear: 18 waits

City Rustic Wedding at Malaparte

Shannon & Matthew's Beautiful Rooftop Wedding

Colour palette: Jade green, navy blue, grey, white & gold
Style: Modern & rustic


After meeting, Shannon and Matthew, I knew I would have fun planning their big day with them! Shannon was meticulously organized and knew exactly what she wanted but such a dream to work with. She wanted to bring a little countryside styling to the urban setting of their rooftop wedding. We made sure to utilized all the beautiful spaces the guests got to explore from the bright lobby where we set up a selfie backdrop with laser-cut names of the couple, the stunning white rooftop tent ceremony, the outdoor elevated cocktail area and the sleek sloped ceilings of the main reception room.

We added the rustic flair to the trailing ribbon on the bouquets, the grey textured linens, the wood box centrepiece containers, the harvest wood chairs, garlands on the guest tables, the dessert station decor, the succulent favours and the home-made cookie favours. 

You could see how Toronto's modernity was infused into the wedding as well from the cocktail furniture, the gold cutlery, modern letterpress invitations, the immaculate food and the view from Malaparte's rooftop of King Street West. 

One of my favourite details was the fact that the bride, Shannon, actually made the entire dessert table and the cookie desserts.. that didn't last past salads!

Thank you for trusting me on your wedding day and I wish you both all the best! 
xo


Planner: Bisous Events
Photographer: Purpletree Photography
Venue: Malaparte
Florals: Peppermint Weddings

 

Intimate Chapel Wedding at The Doctor's House - D&K

After imagining her big day for many years and having planned her engagement party (that we planned) years prior, it was finally the day!

The bride, Daniela, had always imagined a romantic intimate wedding... so that's exactly what she got! With a mixture of lots of candles, gold, grey and blush, D&K's wedding day was nothing short of beautiful. When we went out to see the Doctor's House together, Daniela fell in love with the rustic charm, the vaulted ceilings, the lush gardens, the intimate feeling and the candle-lit chapel with the big bell you rung when you got married.

On the big day, the groom got ready with his brothers and the bride with her best friends. I had previously met the bride through a mutual friend but also as a bridesmaid at her bridemaids' wedding the year prior so it was nice to see so many familiar faces. Daniela's wedding gown not only fit her like the glove but fit the day just perfectly - a little glam, sexy, vintage and romantic. The bride asked for lots of greenery which she definitely got in all the bouquets and the stunning centrepieces by Minim Designs. 

We added extra flickering candles to the already stunning chapel (that has no electricity, just the existing candles) and some lush florals. For the reception space, we filled the space with lots of candles to set the ambiance and florals cascading around the couple at their sweetheart table. The couple's table was draped in a flowy transparent linen and the grey linen with asymmetrical florals and decor. The bride filled up with tears when she saw how her magical day came together.

The reception began with the couple coming in to Arabic drummers and the night ended with everyone dancing around the newlyweds! Thank you to everyone that made this day so special for the bride and groom.

Full Planning: Bisous Events
Venue: The Doctor's House - Chapel and Heritage room
Photographer: Inna Y.
Video: QT Films

Jen + Andrew / Modern Minimalist Wedding

Yesterday we announced that my wedding was featured in the Spring/Summer 2018 issue of Weddingbells Magazine... but we are actually featured twice! Jen and Andrew's ultra modern and minimalist wedding was also featured!

When I first met the bride, Jen, at a wedding show, I distinctively remembered how perfectly platinum blonde her hair was. If her hair was any indication of how cool she was, I knew this bride's wedding would be nothing short of that level of coolness. Jen always had a clear direction on how she wanted her wedding, giving me endless visual inspiration in colour swatches and photos of home decor (made sense as she worked for a home magazine). It was such a pleasure to work with her as she was open to brainstorming with me on how to meticulously bring her vision to life. We brought on the best of the best with Scarlet O'Neill who captured this beautiful day and their engagement. Catherine Langlois custom designed the perfect gown for Jen. She definitely looked out of this world... a mix of sci-fi and an angel in the utmost wonderful way. Her flowing gown was not only effortless with a horse hair hem but also came with a removable skirt to reveal the bride's silhouette in a form-fitting gown underneath. The groom looked just as amazing in a perfectly tailored suit from Ted Baker.

The ceremony was held in the historic while modern Conversation Room of the Great Hall with its white everything and huge bay windows. The cocktails and party was held not too far away at the sun-filled Aperture Room with huge skylights and industrial accents. This wedding was the embodiment of urban romance; cool and candle-lit. The bride dyed her own table runners that turned out a beautiful muted lavender and grey blend. Minim Designs did such an amazing job to complement the style with the muted florals with pops of seasonal colours in a variety of unique grey and gold containers the bride collected. The bouquets were also wrapped in hand-dyed silk ribbons from Stella Wolfe. The food and service by Oliver and Bonicinni was phenomenal and since the couple were all about making new traditions, they opted for Krispy Kreme donuts (instead of a cake) along with eclairs and chocolates.

To be honest, I felt a lot of pressure to ensure we executed this thoughtful wedding seamlessly and when I left, Jen gave me the biggest hug and smile that assured me I pulled off the happiest day of their lives. Congrats to you both and thank you for allowing me to not only be apart of your day but for also inspiring me. 

Scroll down for the stunning images!

xo

 

Wedding planning: Bisous Events
Photography Scarlet O’Neill
Ceremony venue: The Great Hall
Reception venue: Aperture Room
Bridal gown: Catherine Langlois
Bridesmaid dresses: Social BridesmaidsASOSMarshalls and Express
Groom’s tux: Ted Baker from Nordstrom
Flowers: Minim Designs
Stationery: Jen Masseau
Chocolate and pastries: Deanna Lee
Doughnuts: Krispy Kreme
Hair and makeup: Tami El Sombati
Bride’s manicure: Rita Remark
Music: DJ Allan Pynn from Floh Back Productions
Wedding bands: Erin Tracy

Featured on Weddingbells Magazine - Click here for the full feature